ACCOUNTING COORDINATOR (MEDIA BILLING)

Responsibilities

Maintain all aspects of media billing including processing all media invoices (local and national), requesting missing/outstanding supplier invoices, issuing and managing purchase orders, reviewing monthly statements and providing monthly media billing and Co-op reports.
Work closely with both Media Planner/Buyers and Marketing Finance teams.

Open/update/maintain all Purchase Orders for all media contracts
Collect/update W-9s for Suppliers as needed
Maintain media invoice inbox and receipt of all paid media invoices (national and local)
Must process invoices accurately and efficiently to ensure timely payments and reimbursements.
Communicate with media team/marketing finance to ensure processing of media invoices in a timely manner based on Supplier requirements
Comply with all audit requirements regarding proof of performance and ensure collection of proof of performance with invoices including tearsheets, affidavit of performance, posting reports etc.
Collect and update Supplier listings though Oracle as needed
Request outstanding media invoices from Suppliers as necessary
Work with Media Planner/Buyers to match invoices with Purchase Orders and determine accuracy of information
Review media vendor supplier statements for possible past due accounts or credits
Reconciliation of media p-card purchases (provide invoice and receipt)
Work with Marketing Finance to provide updates on reconciliation and past due media vendor supplier payments
Work with digital team members on reporting and reconciliation of social media billing charges to p-card
Maintain confidentiality of financial data and related records
Provide summary of monthly billing both nationally and by district
Generate financial reports for review with media team as directed (outstanding invoices)
Provide financial information to various departments as required (monthly coop spend by district, YoY coop spend)

Qualifications and requirements:

The Media Billing Coordinator ideally would have 1+ years' experience in media and/or media billing or familiarity with paid media planning/buying
Proficient in Excel and other Microsoft office applications
Knowledge of Oracle and Purchase Order process are a plus
Knowledge of operational processes as it relates to Finance, Accounts Payable and Accounts Receivable
Strong attention to detail
Excellent and effective verbal and written communication skills
Strong analytical ability solving complex problems
Manage multiple tasks with efficiency and accuracy
Demonstrate job-related professional skills, highly organized and self-motivated
Ability to prioritize tasks and meet deadlines with accuracy
Superior customer service and follow through skills
Must be a team-player but the ability to work independently
Highly dependable