OPSPro, LLC - All cities VA

Human Resources and Payroll Administrator - Remote

Job description

Job Summary: OPSPro LLC specializes in providing small businesses and government contractors with compliance and operational support to include HR, Payroll, Accounting, Contracting, and IT. The HR and Payroll Administrator position is a full-time, remote position. The primary responsibility of this position is to provide human resources support to OPSPro and external clients, and payroll support to OPSPro directly.

Essential Duties and Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

HR Administration
  • Organize and maintain personnel records
  • Conduct onboarding, offboarding and status changes
  • Update internal databases and ensure data integrity
  • Prepare HR documents including offer letters and new hire documents
  • Set up and maintain benefit plans and employee benefit enrollment, assist in Open Enrollments
  • Create and generate reports in HRIS systems
  • Answer employees' queries about HR-related issues
  • Create and disseminate employee newsletter
  • Perform other HR duties and special projects such as assist with AAP plans, OSHA 300A Summary, Handbooks

Payroll Administration
  • Prepare and execute company payrolls with multiple states
  • Process proration off-cycle calculations and payments including bonuses, owner draws, reimbursements, garnishments, tax levies and any adjustments/corrections in a timely manner
  • Audit HSA, flexible spending, dependent care and 401(k) deductions
  • Approve employee payroll changes transmitted in HRIS, such as direct deposit, name changes, and address and work location changes
  • Maintain current knowledge of applicable federal and state wage, hour, and tax laws for multiple states
  • Perform banking functions: voids, stop payments, and direct deposit
  • Prepare payroll reports for internal and external audits
  • Evaluate and track employee time records and hours worked to ensure accuracy of payroll
  • Calculate and record hours worked, salary, and other employee data into payroll systems
  • Prepare and issue payroll, deduction summaries and employee earnings statements
  • Track, record and maintain employee absences (personal days, sick leave, jury duty, extended leaves of absence, etc.) Ensure accuracy of recorded time off on timesheets
  • Respond to employee questions about payroll, leave amounts, tax forms and other compensation issues in conjunction with HR
  • Perform other payroll duties and special projects as needed

Supervision: No direct reports

  • Prior experience in HR and payroll (3-5 years)
  • Advanced Excel and Word capabilities (pivot tables, formulas, publishing)
  • Proficient with other Microsoft products (Microsoft Office 365, Teams and SharePoint)
  • HRIS software experience (iSolved, Paychex, Paylocity, ADP)
  • Ability to work in fast paced environment, under tight deadlines and pivot between tasks effectively
  • Detail oriented without losing sight of project or task due dates
  • Strong organizational, time management and prioritization abilities
  • Ability to deal with sensitive and confidential information
  • Excellent verbal and written communication skills
  • Must be able to work confidently with all levels of management
  • Must have reliable internet and dedicated workspace

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